Employment Fair Terms

Employers

Registration Fees

A registration fee is required to participate in the fair; AUC shall not process any request, should the organization fail to settle the required registration fee by the designated deadline. The employment fair registration fee is non-refundable.

Event Registration and Admission Procedures

Admission policies are at the sole discretion of AUC at all times. According to AUC’s campus access policy, all persons present on the AUC campus must be visually identifiable at all times.

Corporate passes are only for the use of professionals representing your company. On the day of the fair, each corporate representative is required to present the corporate pass and business card along with a personal identification card to be admitted on campus; failure to present the required identifications will result in the denial of campus access.

Name tags and hand bracelets will be provided to the exhibiting company personnel upon registering at the event to be granted access to the fair’s exhibit floor. Both the name tags and bracelets must be worn at all times during the event.

Registration for corporate representatives and entrance to the exhibit floor will be open until 4 pm on Saturday, November 5, 2022. Any changes or updates in representatives’ names received after Monday, October 24 by 12 pm, will not enable the Career Center to prepare the necessary name tag(s) on the day of the fair.

Corporate Contact Responsibilities

The participating company’s contact person should ensure that the corporate representatives attending the fair are fully aware of the event’s terms and regulations. Changes in the name of company representatives on the day of the fair will only be accepted by the corporate contact person.

Make sure that the representatives are well informed about career opportunities and application procedures announced in the employment fair app, and can best project your image and market your corporate presence among AUC alumni/students.

Confidentiality of Candidates

Resumes and candidate profiles shared with employers at the event are for the sole use of the organization and cannot be shared or used by other entities or recruiters. Employers should maintain the confidentiality of the student/alumni applicants’ information. The use of this information should be limited to members of the hiring organization who are involved in the screening, interviewing, and/or hiring process, and should not be disclosed to any other party/organization.

Installation and Dismantling of Exhibits

Installation/set-up of exhibits will take place according to the following schedule:

  • Sponsors: Wednesday, November 2 – Thursday, November 3 (9 am to 5 pm)
  • Regular Participants: Thursday, November 3 (9 am to 5 pm)

Take the following into consideration:

  • Bring ready-to-install stands as relevant – no carpentry/painting will be allowed on campus.

  • Do not install any material on AUC walls or floor.

  • Note that a corporate representative must be available to guide/supervise your marketing/advertising agency during the set-up and dismantling of your fair exhibit.

  • All exhibits must be completed and ready for inspection by the Career Center on Thursday, November 3, 2022 at 5 pm.

  • AUC reserves the right to bar the use of exhibits that may interfere with other participating companies, attendees or others, or which create any hazards.  

Dismantling of exhibits should take place between 5 pm and 8 pm on Saturday, November 5. Any exhibit not dismantled during the designated date and time will be removed by AUC at the expense of the participating company. Support in material transfer from your exhibit space will be provided.

Positioning of Display Equipment or Exhibits

All display equipment must remain within the boundaries of the participating company’s own booth. Exhibits may not be placed in the aisles, obstruct the general view, or hide other participating companies. Note that the booth of regular participants and contributing sponsors has three U-shaped partition walls.

Revoking Corporate Registration

AUC reserves the right to remove the exhibit of any corporate participant whose display is deemed inappropriate for the event’s audience, or if the exhibit will interfere with AUC’s rules, interfere with other participating companies and/or attendees, or create any hazards.

In the event, that the company representatives or any other company-related personnel (e.g. advertising agency personnel) violate any of the event’s rules and regulations, AUC reserves the right to request the person(s) to leave and/or revoke the company’s registration and require the participating company to leave the event.

Liability

Participating company agrees to hold AUC, the Career Center and AUC employees, and all individuals and organizations performing services for them in connection with the employment fair harmless for all claims for losses or damages, injuries, liabilities, judgments, or settlements, including reasonable attorney fees, cost and other expenses, any or all of them incurred on account of actions, negligence or otherwise of the company or its employees or agents. The participating company also releases AUC from liability for any expenses incurred or other damages suffered by the company if AUC’s employment fair is canceled because of force majeure, fire, strike, riot, the act of God, the act of government or any other cause beyond the control of AUC and the Career Center.

Corporate Material Accountability

All property and materials of the company are understood to be in the company’s custody and control at all times, including while in transit to and from the exhibit space. The company is responsible for collecting all its material including but not limited to, its exhibit display material before departure. AUC is not accountable for any corporate material left behind or unattained on campus.

Insurance

The participating company shall, at its sole cost and expense, procure and maintain throughout the term of this agreement, the following insurance: comprehensive general liability insurance, including contractual liability and products liability coverage and workers’ compensation in full compliance with all laws covering the participating company’s employees. 

Sound and Light

Public address systems, sound producing or amplifying devices, which project sound beyond the participating company’s space or excessive operating noise that distracts neighboring exhibits are expressly prohibited. Kindly also note that halogen and LED flood lights are not allowed in booth installations. AUC reserves the right to restrict exhibits, which because of noise or any other reason, may detract from the general character of the event.

Photography and Video Shooting

The University policy does not authorize bringing cameras/video cameras to the campus. A University photographer will be available on campus to take shots of the event. If you wish to receive copies of your corporate booth photos, you can make direct arrangements with the event’s photographer during the fair.

Note that by participating in the employment fair, you authorize The American University in Cairo to use photographs taken at the event in any publication, social media platforms, multimedia production, display, advertisement or world-wide-web publications for the University and its constituents.

The company releases and forever discharges The American University in Cairo from any and all claims and demands arising out of or in connection with the use of photographs/images, including but not limited to, any claims for invasion of privacy.

Smoking Policy

As an educational institution, The American University in Cairo is committed to maintain a smoke-free environment on campus to protect the health of students, faculty, staff and visitors. Smoking and the use of tobacco products is prohibited outside of designated smoking areas.

Shipping Corporate Material

Companies operating outside Egypt, that are planning to send material to the exhibit via courier, need to arrange with the courier service to handle any required custom clearances and deliver the material to AUC’s new campus at least one week prior to the event. Note that AUC will not handle any required custom clearance or courier expenses and shall bear no liability for ensuring the delivery of material in due time. The University will not be responsible for the re-shipment of any left-behind material; should you wish to re-ship back any of the material you shall be using during the exhibit, make sure to arrange with the courier company to handle all logistics and payments on your behalf.

 

Students and Alumni

  • By using the Career Center services, any AUC student/alumni user agrees adhere to professional conduct and ethics while using the AUC's Career Center services which reflects on the general image of AUC students/alumni and their employability.

  • The University and its Career Center facilitate the interaction between employers and its students/alumni but are not responsible for the employer’s hiring procedures, selection of candidates or employment contracts. If an employer and a job candidate using the Career Center enter into a dispute, they both agree to release AUC and the Career Center from any direct or indirect liability, claims, damages, or losses of any kind and nature in relation to this dispute.

  • Please note that by participating in the event, you authorize The American University in Cairo to use photographs taken at the event in any publication, social media platforms, multimedia production, display, advertisement or world-wide-web publication for the university and its constituents. Participants release and discharge The American University in Cairo from any and all claims and demands arising out of or in connection with the use of photographs/images, including but not limited to, any claims for invasion of privacy.

  • The Employment Fair is NOT a public event; it is restricted to enrolled AUC students studying towards a bachelor’s, master’s or PhD degree and alumni holding AUC academic degrees.

  • For the full career center policy, click here.