PCL 3

Work Study

The Work Study program is coordinated by the Career Center to provide AUC academic and administrative departments/offices with the opportunity to temporarily hire undergraduate and graduate students for varying needs and positions. 

The program provides skilled human resources to support the departments in various missions such as day-to-day tasks, new projects, and research conduction that all contribute to AUC's long-term vision of academic excellence. 

The Work Study positions differ from one department to another depending on the nature of the work in each department and the level of technical skills required to complete the assigned tasks. 

Meanwhile, the Work Study program gives students the opportunity to work on campus, physically or virtually, in an effort to gain hands-on working experience while complimenting their educational pursuit and developing their technical and soft skills.


Work Study Hiring Process

Assign a Work Study contact person for your department to handle the following process in coordination with the Career Center:

    • If the department does not have a Work Study budget: complete a Work Study Fund Request Form and post corresponding opportunities on CareerWEB - AUC's online career management system simultaneously including a position title, detailed job description, qualifications, required major/s, class level/s and GPA. The Career Center will review your Work Study opportunities posted on CareerWEB and respond to fund requests.
    • If the department has an allocated Work Study budget: post opportunities - within your budget availability - on CareerWEB. The Career Center will review your Work Study opportunities posted on CareerWEB and approve accordingly.

    Prior to posting, make sure you check the Work Study categories table to familiarize yourself with the different Work Study categories and their corresponding student eligibility criteria and compensation rates.

    Deadlines for submitting fund requests:

    • Fall 2020: September 14, 2020
    • Winter 2021: January 6, 2021
    • Spring 2021: February 15, 2021
    • Summer 2021: June 9, 2021

    For directions on how to post a Work Study position on CareerWEB, refer to the CareerWEB Guide for AUC Departments.

    Important Note: Work Study announcement is mandatory by all departments, even if the selected students are returning from the previous semester.

    • Download student applicants’ resumes from CareerWEB - all students must apply to Work Study through CareerWEB, including returning Work Study students
    • Contact shortlisted students for interviews ensuring that they meet the eligibility criteria
    • Assign tasks to accepted students, coordinate with them the work schedule and keep track of the completed hours
    • Confirm final selection of Work Study students on CareerWEB by the selection deadlineMake sure that selected students in undergraduate classroom support are juniors, seniors or graduating seniors with a minimum GPA of 3.4
  • Complete the Work Study evaluation and payment procedures by the announced deadline as per these instructions.


Student Eligibility, Terms and Hours 

Students - Egyptian and International - who are interested in participating in the program should meet the following general eligibility criteria during the semester they are considering to join the Work Study program: 

  • Undergraduate students: must be a full-time enrolled student, GPA 2.0 or above
  • Graduate students: must be enrolled in at least one course, GPA 3.0 or above
  • Non-degree students: must be a full-time enrolled student

Ineligible students: part-time students are not eligible to participate in the Work Study program

There are additional eligibility criteria depending on the position’s category, so we recommend you check the Work Study categories table to familiarize yourself with the different Work Study categories and their corresponding eligibility criteria and compensation rates.

 

  • Work Study terms are indicated by the start and end dates of every semester: 

    1. Fall 2020: September 3 – December 10, 2020 
    2. Winter 2021: January 3 – January 21, 2021 
    3. Spring 2021: January 31 – May 20, 2021 
    4. Summer 2021: June 6 – July 14, 2021

    Work Study hours are determined each semester in accordance with the student's class schedule. Students typically work 8-10 hours per week. However, according to Work Study rules, there is a maximum number of Work Study hours that a student is allowed to complete per semester as follows:

    Undergraduate Students:

    • Fall/spring: a maximum of 120 hours 
    • Summer: a maximum of 80 hours
    • Winter: a maximum of 40 hours

    Graduate Students:

    The maximum number of hours depends on the number of courses students are enrolled in:

    • One course: maximum of 40 hours 
    • Two courses: maximum of 80 hours
    • Three or more courses: maximum of 120 hours

    Important Notes: 

    • The above numbers are the maximum allowed hours per semester; however, departments that submit fund requests should abide by the hours approved by the Career Center. 
    • Students will ONLY be compensated for the maximum number of hours that they are entitled to work. 
    • Students can work in a maximum of two Work Study positions per semester.


Evaluations and Payment Procedure

  • The Work Study supervisor is required to submit a mandatory evaluation for every student's performance before the end of each semester at the dates provided below: 

    • Fall 2020: December 8, 2020 
    • Winter 2021: January 27, 2021 
    • Spring 2021: May 19, 2021 
    • Summer 2021: July 14, 2021
  • Departments with an allocated Work Study budget 

    1. Upon evaluation completion, send to Farah Asfour at farahasfour@aucegypt.edu the following: 
      • A soft copy of the table including Work Study student(s) details (name, working hours, total compensation) generated from the evaluation website after evaluation completion for all students.
    2. Send to Alaa Abou El Seoud at alaa_s@aucegypt.edu at the Student Accounting Office the following: 
      • A soft copy of the table including Work Study student(s) details (name, working hours, total compensation) generated from the evaluation website after evaluation completion for all students and a soft copy of the fund reservation copying Farah Asfour
      • A hard copy of the general payment request (including a fund reservation number)

    Student Life Area

    Upon evaluation completion, send to Niveen El Ebiary at N.Elebiary@aucegypt.edu and Farah Asfour at farahasfour@aucegypt.edu a soft copy of the table including Work Study student(s) details (name, working hours, total compensation) generated from the evaluation website after evaluation completion for all students.

    Departments granted Work Study fund 

    Upon evaluation completion, send to Farah Asfour at farahasfour@aucegypt.edu a soft copy of the table including Work Study student(s) details (name, working hours, total compensation) generated from the evaluation website after evaluation completion for all students.

    Important Note: Evaluation and payment instructions and deadlines are communicated every semester to announcing departments’ contact persons.

  • Below are crucial dates in order to facilitate a successful Work Study experience:

    Activity

    Fall 2020

    Winter 2021

    Spring 2021

    Summer 2021

    The Career Center launching the semester’s Work Study program

    August 26, 2020 

    December 20, 2020

    January 27, 2021 

    May 25, 2021

    Departments requesting Work Study fund and posting opportunities on CareerWEB

    September 14, 2020

    January 6, 2021 

    February 15, 2021

    June 9, 2021

    Departments reporting names of selected students on CareerWEB

    October 26, 2020

    January 18, 2021

    March 29, 2021

    June 27, 2021

    Departments completing Work Study student evaluations and payment procedures

    December 8, 2020

    January 27, 2021

    May 19, 2021

    July 14, 2021


Work Study Contact 

workstudy@aucegypt.edu

Career Center 
The American University in Cairo | Campus Center | Room 1020 

 

AUC Work Study Departments/Offices

  • Academic and Campus Technologies Support Services
    Accounting Department
    Alumni Engagement Office
    Arab and Islamic Civilizations Department
    Architecture Department
    Arts Department
    Associate Dean for Undergraduate Studies and Administrative Affairs - GAPP
    Associate Provost for Strategic Enrollment Management (SEM) Office
    AUC Forum
    Career Center
    Center for Learning and Teaching
    Center for Migration and Refugee Studies
    Center for Student Well Being
    Center for Translation Studies
    Center of Entrepreneurship and Innovation
    Communications and Marketing (Associate Dean of Executive Education and External Relations)
    Computer Science and Engineering Department
    Construction Engineering Department
    Dean of Graduate Studies Office
    Dean of Libraries and Learning Technologies
    Dean of Sciences and Engineering
    Economics Department
    Electronics and Communications Engineering Department
    Engineering and Sciences Services
    English Language Instruction
    History Department
    Institute of Global Health and Human Ecology
    International and Comparative Education
    International Programs Office
    John D. Gerhart Center for Philanthropy and Civic Engagement
    Journalism and Mass Communication Department
    Management Department
    Mathematics and Actuarial Science Department
    Mechanical Engineering Department
    Office of Athletics
    Office of Medical Services
    Office of Residential Life
    Office of Student Life (OSL)
    Office of the Dean of Students
    Office of the Dean of Undergraduate Studies
    Petroleum and Energy Engineering Department
    Physics Department
    Political Science Department
    Provost Office
    Psychology Department
    Public Policy and Administration Department
    Public Relations And Advertising Agency (PRADA)
    Rare Books and Special Collections Library
    Registrar Office
    School of Business (Office of Student Services and Development)
    School of Humanities and Social Sciences (Dean's Office)
    Student Conduct and Community Relations Office
    Sustainability Office
    Tech Solutions
    University Technology Infrastructure